While most content is shared on this page, please review the 2026 Vendor Information – Rules & Regulations (last updated November 3, 2025).

Standard Booth (inline aisle) (10′ x 10′) – $600
Corner Booth (limited availability) (10′ x 10′) – $700
Nonprofit Booth (10′ x 10′) – $0

Add-ons such as tables, increased electrical service, RV parking, extra vendor badges, etc. are available for additional fees as outlined in the application.

*Additional charges may apply at the discretion of the Astoria–Warrenton Area Chamber of Commerce. Vendors who require excessive handling by our staff may be assessed a fee up to 10% of their booth fee. This could include filling out applications, alternative payment arrangements, or on-site issues.

Vendors will NOT be required to provide their credit card for payment when submitting the application on the EventHub platform. We will not capture the payment until we have reviewed your application and approve it.

You will be notified via email and Event Hub to proceed once accepted into the festival. Once approved, please provide a credit or debit card for payment in Event Hub. Our payment processor (PayPal) will authorize the total amount at that time.

This application fee will reflect on your financial statement under the business descriptor ASTORIACHAM or ASTORIAWARRCHAMBER.

November 6, 2025 at 12:00 p.m. PT:  Applications available for the 2026 festival to previous 2025 vendors and Astoria-Warrenton Area Chamber of Commerce member businesses only. You will receive a link via email from us. We intend to process applications within a week of receiving them during this early application window.

*If you believe you qualify for the early application window and did not receive an email on Thursday, November 6th, please contact events@oldoregon.com. Please be advised that we define “previous vendor” as a vendor that participated in the 2025 festival. If you participated in years prior to 2025, you must wait to apply when the application link goes live for all prospective vendors on Thursday, November 20th.

November 20, 2025 at 10:00 a.m. PT: Applications open to the public. The vendor application link will go live on this website at that time. Stay tuned!

Vendors accepted after January 31, 2026, are not guaranteed a listing in the printed festival guide.

Astoria Warrenton Crab, Seafood & Wine Festival features locally made food, alcoholic beverages (wine, beer, and spirits), and artisan-quality arts/crafts that are designed, produced, and sold by the vendor. Every vendor is carefully screened with a commitment to creating a diverse festival with the highest quality products available. We encourage all accepted vendors to incorporate a nautical theme into their booth decorations and/or products.

Please keep a copy of your entire completed application for your records. 

We evaluate applications based on, but not limited to, the following criteria:

• Date application is received
• Membership status with the Astoria-Warrenton Area Chamber of Commerce
• Prior participation in the festival
• Handcrafted and/or personally produced products
• We try to limit the number of vendors selling the same or similar products, but do not guarantee exclusivity to any vendor.
• Whether you are a PNW regional vendor
• Whether you are a Nonprofit/Informational/Educational vendor
• Vendor Waiting List: We encourage you to apply early! The earlier you apply, the greater your chance of being selected. Priority placement is given to returning 2024 vendors and local Chamber member businesses, who have a limited early window in which to apply from November 1 – 14, 2024. If you do not qualify for this early window, please be prepared to apply when the application link launches to all on November 15th.

Prospective vendors are NOT allowed to buy out the booth of another vendor who has already been accepted to our festival. Booths may not be shared/split between two vendors. We reserve the right to decline festival participation to any vendor at any time.

This is our fifth year using EventHub for the Crab, Seafood & Wine Festival and we appreciate your willingness to learn this system with us. We are excited to explore all of the opportunities this platform provides for us. We hope that you appreciate the efficiencies it offers, too.

If you applied through EventHub for last year’s festival, all you need to do is use the same account. In case you forgot your username or password, don’t worry! You can easily reset it or reach out to EventHub’s support team for help at help@eventhub.net. Remember, only new vendors need to create a new account. Happy registering!

Once you’ve applied through EventHub, you will have access to track your approval status, download/print your invoice or receipt, access documents, send the event coordinator messages, see your booth assignment, and other logistics leading up to the event.

Be sure to bookmark eventhub.net and save your log-in (username and password) to your browser to easily be able to revisit your orders and complete next steps! Once your order is approved, you can send us paperwork, access your invoice, send us messages, and view your logistics info/booth assignment all from your Order Summary. All communication will be done on the EventHub platform.

Help Articles:

1. How to reset your login credentials: https://help.eventhub.net/hc/en-us/articles/360022354173-Resetting-Passwords-Login-Information
2. How to manage your order once it has been submitted: https://help.eventhub.net/hc/en-us/articles/10446062058771-How-to-Access-My-Hub-and-Manage-Your-Orders

Booth fee includes: 10’x10’ space with pipe & drape backwall and sidewalls. Tables can be rented during the application process. Chairs are not provided.

Assignment is subject to change based on availability, but most returning vendors are automatically placed in their previous space.

You are not allowed to obstruct the visibility to your neighbor’s booth. Sidewalls/structures or other objects cannot be higher than 8’ tall (the height of the backwall pipe & drape) or extend forward beyond 5’ from the back of the booth. The front half (5’) of the booth facing the aisle must allow for patrons to see through to the next booth. Trailers/vehicles are NEVER allowed as part of the booth.

Signs will be restricted to inside booth areas and may not obstruct exit or other signs placed by the Chamber.

The Clatsop County Fairgrounds opens at 12 p.m. on Thursday, April 23, 2026 for vendor set-up. Upon arrival at the festival, all vendors must check-in first, prior to unloading and/or setting up their booth.

You must provide an all-purpose dry chemical fire extinguisher in your booth. Food Vendors must also provide a Type K fire extinguisher in your booth. Fire marshal will verify.

Oregon Food Handler Card(s): Anyone cooking or handling food at the festival must have an Oregon Food Handler Card. (Staff only working as cashier do not need this card.)

Accepted food vendors must apply and pay for a Clatsop County Temporary Restaurant License Application. This license application must be filed by all food vendors, including nonprofits. Application and payment is due to Clatsop County Environmental Health by early April 2026.

We will provide further instructions once you have been accepted into the festival.

As directed by the Clatsop County Environmental Health Department, food vendor staff and/or volunteers are not allowed to eat in their booth. Workers may drink out of a covered container with a straw or handle.

Food vendors are primarily set up inside a large Food Tent adjacent to the Main Arena. Although unlikely, hazards to your set-up may include uneven surfaces and moist working environment. Vendor space in the Food Tent is outlined, but pipe & drape backwall and sidewalls are not available. You must set up all flammable equipment at least 10’ from any structure, including the event tent and/or nearby buildings.
* Propane as a power source (tank must be 20′ from structure and we require a 20′ hose to ensure adequate and safe distance from any structure)
* Deep fryer (grease trap for dumping is available on-site)
* Charcoal grill (open flames must be at least 20′ from any structure and cannot be underneath a tent/canopy)
* Additional Electrical Service is available for a fee. You will provide details about your equipment to help us provide you with the amount of power you need. Price chart to be provided.

Food vendors inside the Food Tent can bring their own 10’ x 10’ pop-up tent, but it MUST be certified flame retardant.

Food vendors will NOT have access to the Exhibit Hall kitchen, which is reserved for the Astoria Rotary Club’s crab dinner. A greywater sink is provided outside near the food tent. The Astoria Rotary Club will be selling ice for vendors to purchase. Please be prepared to prep food in a licensed offsite commercial kitchen (brick & mortar or food truck) prior to arriving to the event site. Please be prepared to provide your own mobile cooking equipment, grill/propane (if applicable), and handwashing stations.

1. Accepted alcohol vendors must apply and pay for an Oregon Liquor & Cannabis Commission (OLCC) Special Event License. Application and payment are due to OLCC in early March 2026. Alcohol vendors MUST be approved by the OLCC in advance of the festival.
   All licensing must be completed through OLCC’s Cannabis and Alcohol Management Program (CAMP) online platform.
   • Wineries should submit the Special Event Winery Application.
   • Breweries should submit the Special Event Brewery and Brewery-Public House Application.
   • Distilleries should submit the Special Event Distillery Application.
2. Accepted alcohol vendors must upload a signed copy of the festival’s OLCC “Plan to Manage Special Events” form (provided by AWACC) to the EventHub Manage Documents portal by early March 2026.

A brief mandatory meeting for all alcohol vendors will be held on Friday afternoon (April 24, 2026) before the festival opens:

NO FREE TASTES OR SAMPLES OF ALCOHOL (NO EXCEPTIONS)
Wine Vendors may sell:  1 oz. tastes &/or 4 oz. glasses, sealed bottles and/or cases
Beer/Cider Vendors may sell: 4 oz. tastes &/or 12 oz. glasses, sealed bottles, cases and/or growlers
Hard Alcohol Vendors may sell: 1 oz. tastes &/or mixed drinks with 1 oz. of alcohol, sealed bottles and/or cases

Alcohol vendors must continuously display sales & serving permits to remain open.
Minors ARE NOT permitted inside a booth selling alcohol.
Opening and consuming bottled alcohol of any kind (growlers included) by patrons is prohibited. Any open bottles will be confiscated by festival staff/volunteers or law enforcement.
Open containers are not allowed to leave festival premises. Volunteer alcohol monitors and local law enforcement are stationed throughout the festival to enforce this rule.

Zero Tolerance Policy regarding alcohol being consumed by (or noticeable intoxication of) ANYONE while working and/or volunteering in a booth. This applies to ALL vendors, not just alcohol vendors.

We try to limit the number of vendors selling the same or similar products, but do not guarantee exclusivity to any vendor.

Local, handcrafted and personally produced products are preferred at this event. Commercially manufactured products are not allowed at the festival.

Vendors interested in hosting a booth used primarily for lead generation or to represent a national brand, political party, or moral cause will not be permitted at the festival. Solicitation by unauthorized vendors will not be allowed on Fairgrounds property during this event.

The Astoria-Warrenton Area Chamber of Commerce reserves the right to limit the number of participating vendors and items of food and merchandise.

Splitting/sharing of booths is not allowed.

No tape shall be affixed to the walls, floors or ceilings of the facility, except for blue painter’s tape.    

BANNED ITEMS: No corkscrews, bottle openers, stickers, glitter, confetti, balloons, Mardi Gras beads, frisbees, temporary tattoos, or whistles may be distributed (free or sold).

Due to the remote location of the festival facility and the possibility of unexpected service interruptions, vendors are responsible for bringing their own form of payment processing that does not require Internet access.

Password-protected wireless Internet will be provided to vendors.

Wadsworth Electric provides professional services for the festival. All wiring & equipment must be Underwriters Laboratories (UL) approved. 

Each vendor must provide their own outlet power strip and 50′ extension cord (12AWG/3C minimum) to connect to 120-volt outlets. One access to the general circuit is available to each vendor. Vendors may reserve access to larger circuits, for equipment like refrigerators or microwaves, for an additional fee.

Vendors are responsible for clean-up inside their booths and for removing all booth garbage into the appropriate outdoor dumpsters as provided. You must flatten all cardboard and separate all glass into the recycling dumpsters. DO NOT use the trash cans inside the facility that are for patron/public use.

Vendors are responsible for providing their own change, so please plan ahead. There are four (4) ATMs available on site.

ALL Approved Vendors must provide proof of insurance. In EventHub’s Manage Documents portal, please upload your Certificate(s) of Liability Insurance ($1,000,000). Your certificate(s) MUST list the following three (3) entities as “Additional Insured”:
• Astoria-Warrenton Area Chamber of Commerce (AWACC): 111 W. Marine Drive, Astoria, OR 97103
• Wadsworth Electric: 1715 Exchange Street, Astoria, OR 97103
• Clatsop County Fairgrounds: 92937 Walluski Loop, Astoria, OR 97103

Alcohol vendors: Your Certificate(s) of Liability Insurance must show liquor liability coverage.

Your insurance policy must be active during the festival dates: April 24, 25 & 26, 2026, as well as any anticipated load-in and breakdown days at the Clatsop County Fairgrounds.

If your insurance policy expires before the festival, you must provide updated certificate(s) when your policy renews.

Art/Craft Vendors (only) may purchase insurance coverage through AWACC for an additional $150 fee. Please indicate this preference in your vendor application.

A Hold Harmless Agreement (Click for PDF) is provided in the EventHub application process and must be acknowledged as a part of a complete application.