Below is information about what amenities will be available to vendors at our festival. We ask that vendors plan ahead to ensure they have everything they need.
The Clatsop County Fair & Expo Center is located at 92937 Walluski Loop in Astoria. Set up is inside the main building, a large food tent and a horse barn. Although unlikely, hazards to your set-up may include uneven surfaces and moist working environment. Click here to see the 2020 festival layout map.
Garbage & Recycling:
Vendors are responsible for clean-up inside their booths and for removing all booth garbage into the appropriate outdoor dumpsters as provided. Please ask for directions to those dumpsters if needed. You must flatten all cardboard and separate all glass into the recycling dumpsters. DO NOT use the trash cans inside the facility that are for patron/public use. You must provide your own trash can for your booth and any garbage generated by your booth (toothpicks from food samples, for example).
Vendor bathroom facilities are located on the north side of the fairgrounds. Other facilities will be installed on Friday morning. Portable hand wash stations with running water will be near the exits. Food vendors have access to a certified kitchen for cleaning purposes located in the Exhibit Hall.
All vendor booths must be left clean and follow all regulations of the Festival. Failure to do so can result in expulsion from next year’s event. You may leave rented tables, wine check balloons and vendor badges in your booth, but all other garbage must be disposed of in the proper dumpsters behind the building.
Wine Check Service:
There is a wine check service & booth next to Festival Info Booth in the Exhibit Hall. Festival patrons can check wine case purchases with participating Alcohol Vendors, or at the wine check booth itself, and pick it up before leaving the event. Alcohol Vendors wanting the wine check personnel to pick up cases of wine from their booth must purchase this service on the vendor applications (page 3). Alcohol Vendors who do not purchase this service will have to transport their own cases of wine to the wine check booth.
Password-protected wireless Internet will be provided to vendors. Due to the remote location of the fairgrounds and the possibility of unexpected service interruptions, vendors are responsible for bringing their own form of payment processing that does not require Internet access. To ensure all vendors can access the wireless Internet, DO NOT give out the password to members of the public under any circumstances. The wireless Internet is intended for sales transactions and business use only. Please ask your booth personnel to refrain from using the Internet for personal reasons. Entertainment websites, such as Netflix, Hulu and Pandora, are prohibited.
Vendors are responsible for their own change, so please plan ahead to cover your needs. There are four (4) ATMs available on site.
A general circuit will be available within 50 feet of each booth. You must provide your own power strip and 50′ extension cord (size 12/3 minimum) to connect to 120 volt outlets. All wiring & equipment must be Underwriters Laboratories (UL) approved. All 220 volt power is single phase. Wadsworth Electric provides time & professional services for the festival. See the vendor applications (page 5) for more information and additional electrical options/pricing.
Booth fee includes: 10 ‘x 10’ space with pipe & drape backwall and sidewalls. Tables can be rented for $15 each, on the vendor applications (page 3). Chairs are not provided.
Vendors MUST display parking pass on the dash at all times for access to the Vendor Parking Lot. All vendors will receive one (1) parking pass. Additional passes are available for $15 each on the vendor application (page 3). All trailers in the Vendor Parking Lot must display Trailer Parking Pass at all times. Depending on parking availability, your trailer might have to be parked in a separate area from your vehicle.
FREE Vendor/Volunteer Shuttle Bus Service:
Due to limited parking at the fairgrounds, vendor staff and volunteers will be provided door-to-door service by catching the dedicated Vendor/Volunteer Shuttle. This is the closest shuttle parking lot to the fairgrounds and is designated for festival support personnel. Your booth staff should be able to catch the Vendor/Volunteer Shuttle within 20 minutes from the pick up spot. There are two dedicated Vendor/Volunteer shuttle buses running during the listed times.
- Friday, April 24 – 2:30 p.m. to 9:30 p.m.
- Saturday, April 26 – 8:00 a.m. to 8:30 p.m.
- Sunday, April 25 – 8:00 a.m. to 6:00 p.m.
Location: Astoria School District Sports Complex, 1800 Williamsport Rd., Astoria, OR 97103
RV Parking & Registration:
RV space with electrical hook-up is available and costs an additional $40 per night. We cannot guarantee an RV space without a reservation. Be sure to include RV space payment for the number of nights on the vendor applications (page 3). The RV parking lot with water and electrical hook-ups is located in the public festival parking lot. There is no sewage available. Please note that your RV must remain blocked in during the festival hours due to patron parking. RVs must be in place prior to noon on Friday.